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01 May 2013

Employers: Have You Made the Switch to the New Form I-9?

Employers should start using the revised Employment Eligibility Verification Form I-9 that was released on March 8, 2013.  Beginning May 7, 2013, all employers must only use the revised Form I-9 (revision 03/08/13) for new hires.  Previous versions of the Form I-9 must not be used after May 6, 2013.  All previous versions will no longer be valid.

USCIS designed the new Form I-9 to make it easier for both employees and employers.  The new two-page form has larger print and an enhanced layout.  The instructions were expanded and include helpful examples.  New data fields give employees the option to enter their email address and telephone number.  The new Form I-9 is fillable and includes drop-down lists to assist in reducing errors and promoting consistency in the date, state and country of issuance fields.

A Few Tips for Employers:
  • You will find the revision date of the new I-9 in the lower left corner (03/08/13).
  • All current employees must have a Form I-9 on file.
  • All new employees must be given the entire new Form I-9, including the "List of Acceptable Documents."
  • You should only accept documents that are unexpired when completing an employee’s Form I-9.
  • Be sure to keep both pages together. You should consider printing two-sided copies.
  • E-Verify users - List B documents must contain a photo, and the Social Security number field must be filled in.
Want More Information?
Employers are required to complete Form I-9 for all newly-hired employees to verify their identity and authorization to work in the United States. Visit I-9 Central.



At May 2, 2013 at 11:55:00 AM EDT , Anonymous J.e.colchones said...

What documents are including in the "List of Acceptable Documents"? And if i begun my employer activity the 7th am i included? Very thanks.

At May 6, 2013 at 3:52:00 PM EDT , Anonymous Anonymous said...

They should have put in the handbook for employers that the Passport does not need to be signed any longer. The instructions and the book have conflicting information. who double checked this?

At May 6, 2013 at 4:16:00 PM EDT , Anonymous Anonymous said...

I would to thank from the depth of my heart the , U.S.A .government , and the DHS ,AND THE USCIS ,AND ALL STAFF who working day ,and night to produce this great achievement , new , up todate , so I will get great pleasure if my believe is achieved , really it is nice system , organized ,simple , but for me some points need ,further clarification . About the use of documents that not yet present , so What is in it for me ?
Thank you again .

At May 7, 2013 at 11:13:00 AM EDT , Anonymous Anonymous said...

Who would be the Issueing authority for a Social Security card?

At May 8, 2013 at 4:18:00 PM EDT , Anonymous Anonymous said...

for everify users, if using a List A document, does the ssn still need to be filled in?

At June 6, 2013 at 2:20:00 PM EDT , Anonymous Anonymous said...

We just learned of the change. For those employees we hired between March and now that means a new I-9. For an audit what date goes on that revised form?

At July 16, 2014 at 2:05:00 PM EDT , Anonymous Anonymous said...

Do i have to have my old employees hired before 2013 fill out a new I-9

At June 2, 2015 at 12:57:00 PM EDT , Anonymous Anonymous said...

May an employer have its employees fill out a new I9 form if found that the original is not completed? Because one of the incomplete portions is a date.


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